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Health & Safety Policy

1. Policy Statement​

Millersoft Ltd is committed to ensuring the health, safety, and well-being of all its employees, contractors, visitors, and stakeholders. While we operate primarily in low-risk environments such as offices and remote workspaces, we take proactive steps to mitigate risks and ensure a safe working environment across all modes of operation.

This policy outlines our approach to preventing work-related injuries, supporting mental and physical health, and complying with relevant health and safety legislation.

2. Scope​

This policy applies to:

  • All Millersoft employees, including full-time, part-time, and remote staff.
  • Contractors, interns, and freelancers.
  • Visitors and third-party partners engaging with us on-site or via virtual platforms.

3. Our Commitments​

Millersoft Ltd will:

  • Provide and maintain a safe, clean, and ergonomically sound workplace.
  • Assess and reduce risks associated with remote and office-based work.
  • Promote mental well-being alongside physical safety.
  • Provide clear guidance and training where relevant.
  • Investigate all incidents promptly and take corrective actions.
  • Ensure compliance with UK Health & Safety at Work legislation and industry best practices.

4. Responsibilities​

A. Employer Responsibilities​

  • Conduct regular health and safety risk assessments (office and remote work).
  • Maintain first aid kits, fire safety equipment, and emergency procedures.
  • Implement and communicate health and safety protocols.
  • Offer Display Screen Equipment (DSE) assessments for all staff.
  • Ensure that mental health support resources are accessible.

B. Employee Responsibilities​

All employees are expected to:

  • Take reasonable care for their own health and safety and that of others.
  • Cooperate with health and safety policies and procedures.
  • Promptly report any hazards, incidents, or concerns.
  • Maintain an ergonomic remote working setup (with support available).
  • Attend any health and safety training provided by the company.

5. Remote Work & Hybrid Environment​

Given our hybrid/remote-first setup, Millersoft ensures that:

  • Employees receive guidance on setting up a safe and healthy home workspace.
  • Equipment such as chairs, keyboards, monitors, or standing desks may be provided or reimbursed based on need.
  • Employees are encouraged to take regular breaks and manage screen time.
  • Virtual check-ins support ongoing health, safety, and wellness.

6. Mental Health & Wellbeing​

Millersoft acknowledges the importance of mental health in a safe work environment. We will:

  • Encourage open dialogue around stress, burnout, and work-life balance.
  • Provide access to mental health resources or employee assistance programmes (EAPs).
  • Offer flexible work options when feasible to support personal and family well-being.

7. Emergency Procedures​

For office-based staff:

  • Emergency exits, fire extinguishers, and first-aid points are clearly marked.
  • Fire drills are conducted at least once per year.
  • Designated fire marshals and first-aid officers are appointed.

For remote staff:

  • Guidance on domestic safety awareness and emergency contact readiness will be available.

8. Monitoring & Continuous Improvement​

We will:

  • Review this policy annually or after significant incidents.
  • Track and analyze incident reports to prevent recurrence.
  • Solicit employee feedback to improve our health and safety approach.

Date of Last Review: June 26, 2025
Next Review Due: June 2026
Policy Owner: Operations & HR Lead